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The Ultimate Wedding Planning Checklist. PDF Download. Where to start planning a wedding. How to Plan a Wedding from Start to FinishCongratulations! You’re about to begin one of the best times in your life! Planning might get confusing and maybe a little overwhelming at times, but we’re here to help. This Wedding planning checklist will link you through to helpful blog posts and keep you on track throughout your planning adventure. We’re so excited to help!

Ultimate Wedding Planning Checklist

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Nine months & Earlier: Focus- The Big Five

  • Take a FREE Online Email Course on How to Start Planning your Wedding
  • Guest List: Put together the first draft on a Spreadsheet
  • Discuss budget: with each other first (privately) then with family (include both/all sides of the family)
  • Hire your BIG Five Vendors– Not sure what to ask in the interviews? We have a BOOK for that!
    • Ceremony/Reception
    • Caterer
    • Photographer
    • DJ/or Reception Music/ Ceremony Sound
    • Florist
  • Family Talks: Plan a meeting with family members to celebrate and discuss plans
  • Select a date- and alternatives in order to remain flexible
  • Choose and ask attendants
  • Go try on a DRESS!
  • Protect your Engagement Ring with your home owner’s insurance
  • Follow GEG’s Facebook so you don’t miss any free advice! As well as Instagram!
  • Visit a photographer for Engagement Photo Shoot
  • Launch your Wedding Website (print address on Save-the-Dates)
  • Investigate Save the Dates & Invitations
    • See Blog Post Invitation Etiquette and Prep HERE
  • Choose colors
  • Begin looking into honeymoon destinations
  • Begin building your Project Block Work Book. Find out what we mean HERE
    • Begin Project Zero
    • Identify Ideas & Ingredients for Project Blocks 1-5

Bonus Planning Guide

Project Blocks: The biggest problem that happens on a wedding day is when helpers don’t know what goes where. This issue is where those chaotic stories you hear about mom running around all day like a chicken come from. Our Project Block System will organize every little detail and make for a fast set up with every little thing in the proper place.

You can follow the blog posts throughout your planning and sketch your Project Blocks your own way, or you can purchase and download our coveted Project Block Workbook, A collection of worksheets in a pre-formatted PDF version that you can print and keep in a binder.

Catch up on or learn some DIY Skills by taking an online class!

Nine to Six Months Checklist: Focus- Guests and Theme

  • Select & Order Attendant’s dresses at 6 Months
  • Schedule trial runs for Hair & Makeup
  • Book Videographer
  • Book Officiant
  • Mail Save-the-Dates by 7-8 Months prior
  • Reserve rental equipment: Tables | Chairs | Linens | Dance floor
    • Check out pre-loved linens HERE for a great deal!
  • Meet with your caterer to plan menu and set up
  • Book calligrapher
  • Block out a group of hotel rooms
  • Book room for wedding night
  • Start any home improvements- if an at-home wedding or for hosted events
  • Investigate Honeymoon options
  • Update passports and required travel documents
  • Research Ceremony Writing & Vowsstart writing them down
  • Schedule a cake tasting
  • Meet with your Florist to discuss needs
  • Plan “wedding weekend” activities for guests
  • Confirm parking plan and shuttle needs {P1}
  • Decide on a Marriage Contract
  • Plan the Rehearsal Dinner
  • Book Rehearsal Dinner Venue and Caterer
  • Purchase tuxedo/suit or arrange renting
  • Purchase/make/order favors {P5}
  • Make plans for your Cocktail Hour: Signature Drink/Dry/Beer & Wine and Appetizers? {P7, P8 & P9}
  • Decide on your Reception Seating Plan {P10}
  • Complete Project Block ingredient lists for 0 through 10 and give to your Coordinator
  • Identify tasks to complete PRIOR to the wedding for Project Block success/creation

 Bonus Planning Guide

Before you buy ANYTHING Online: Register for Ebates! Ebates is a rebate website where you can earn CASH BACK on online purchases from places like Etsy, Joann Fabrics, and so many more retailers! Register TODAY and start saving! See 3 Easy Ways to save on your Wedding Spending HERE.

We also sell pre-loved items in our Reusable Wedding Store through Tradesy! Here’s $20 to spend on your first purchase after you register! 

Six to Four Months Checklist: Focus- Ceremony & Reception Structures

  • Schedule your Site Visit with your Coordinator/Site Facilitator
  • Order invitations and stationary at 4 Months
  • Create maps & directions for important locations to be included with invitations
  • Assemble and address invitations
  • Register for Gifts {P3}
  • Schedule a Ceremony Rehearsal
  • Make final honeymoon reservations
  • Turn in your Project Block Cook Book 1st DRAFT to your Coordinator
  • Order wedding cake
  • Decide on Gifts for the Wedding Party & Family
  • Purchase 2 pairs of shoes, 1 for ceremony and 1 for reception, along with your other accessories
  • Begin writing your ceremony
    • HERE is a blog post to help with basic structure
  • Complete your Ceremony Structure & Reception Basic Order Worksheets by 4 Months prior
  • Select readings, songs and speakers for the ceremony
  • Select ceremony music
  • Select reception highlight songs
  • Meet with Officiant again to discuss detailed services
  • Begin writing vows, if writing your own

See the last 4 Months of The Ultimate Wedding Planning Checklist on your FREE PDF Download, available below!

Snag the FREE PDF Download by subscribing


Join The GEG Team Experience!

Award-Winning Online Wedding Planning with Green-Eyed Girl Productions:

Join my FREE Facebook Group right now!

Hi there! I’m Kandice, Owner of Green-Eyed Girl Productions and engineer of The Project Block System. Thank you so much for stopping in on this blog post! Join hundreds of Bride who have worked through The Project Block System while planning their Wedding. Our Team Experience is now FREE to everyone planning a wedding during this chaotic and confusing time.


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Start Planning your Wedding:

The I’m Engaged ECourse | Our famous FREE ECourse
Are you recently engaged? Congratulations, and you’re in the right spot! If you haven’t already, go enroll in our FREE I’m Engaged ECourse on Teachable. You’ll receive a 7-Day Action Plan, free downloads, and Introductory Wedding Planning Videos. Find it HERE.

The Project Block System | The GEG Trademark
Our Project Block System on Teachable is our unique way of organizing wedding set up that has clients hunting us down worldwide. ENROLL HERE.


Don’t forget to snag some of our best FREEBIES too! From Free Wedding Websites and Registries to cold, hard cash! Read all about our Top 10 Freebies.

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We are proud to partner with many amazing Affiliate Programs including Amazon, and Many More. When you click on affiliate links and make a purchase we earn a commission. However, all of our opinions, reviews, and recommendations are our own. We would never send you in the wrong direction 😉


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