Worksheet Assignment for Project Block 1

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Video- Project Block 1 – Lecture Video.mp4

Wedding Parking & Invitations

How will guests find your wedding venue? How will they know what to expect when they get there, or how to prepare before they leave home?

What will be the first thing they see at your wedding? Not to mention, the very first thing they see about your wedding… Invitations….We cover it all in this Project Block.

Building your Worksheet

Image:

Select an image that best represents any style of pictures you want your photographer to snag. If you are not planning to take any pictures during this project, you can leave the image blank. There are some pretty cute directional signs out there these days, though!
Check out the Pinterest Board for Project Block 1

Ingredients:

Here is where you should list all the needed signs and the materials needed to make each one. Include in your list specific signs such as “Wedding <-” or “Wedding ->” and how many of each you need.

If you are hiring shuttles or renting vans, be sure to list their company name(s) and phone numbers as an Ingredient.

Prior to Wedding:

List tasks that need to be completed before the wedding day to ensure success, including:

Parking & Transportation: Have this discussion, include/cover anyone who needs accommodations
1. Is there any info you need to include in your invitations? Driving Cards? Rain Cards? Shuttle Info? Maps?
2. How will the wedding party arrive, in what vehicles and where will they park?
3. Count all the wedding party vehicles and decide where they should park at the venue?
4. Talk about Shuttles: Pros & Cons. Do you need them?
Save the Dates: Do you need to send them?
1. Use your Excel Spreadsheet to count the needed amount
2. Send only to your A-List Guests
Wedding Invitations: Watch the 101 Slideshow
1. Determine Invitation Wording
2. Determine the total amount needed
3. Make sure your Guest List Excel is ready for the Mail Merge
  1. Print a Mail Merged List for handwriting-addressed envelopes.
4. Order a sample and check the postage
5. Assign RSVP tracking numbers and WRITE them on the RSVP cards before stuffing invitations & mailing them.
6. Plan for your Invitation Roll-Out
Driving: Decide how many signs you need and what they need to say.
1. Purchase boards or stiff foam board, not floppy tag board and delegate sign making to someone.
2. Some signs can be double-sided if drivers are coming from both ways and turning into the driveway.
3. Decide how the signs will be mounted: Taped to a post, staple gunned to an existing landmark pole, staked into the ground, etc

Staging Materials:

From your Ingredients list write in the specific items used for the styling factor of this Project, the staple gun, the stakes, duct tape, etc. This way the person setting it up for you {Person in Charge} will know what it is supposed to look like in the pictures. We once had a lawn sign meant to be tapped into the ground that groomsmen wrapped around a guard rail with electrical tape… like a mummy… not pretty for all the work that went into the sign… and, they left the metal brackets on it {?}

Wedding Day Set Up:

It would be ideal to set these road signs out the night before the wedding, perhaps as you’re leaving rehearsal. This way you won’t have to worry about it getting done that morning. It would also be ideal {if your set up crew isn’t crafty, or delicate, to snap photos with your cell phone of the roadside exactly where each sign will go so that there is truly no confusion.

Something to remember, too is that you may think a sign can exist in one place when it really can’t. Here is the truth behind that Groomsmen with the electrical tape story… That tiny little bracket the sign had to stake into the ground with was not strong enough to pound through the hard-as-rock {because it was rock} roadside. So it broke, and they improvised with what they had in their trucks. The sign needed to be there, so they made it happen.

Moral of the story

Make sure the roadside conditions accommodate your signs or vice versa. If the area you want a sign has high-speed traffic, it will blow over at the first car and be wasted on all passing guests. If it is supposed to go in the ground, make sure the ground isn’t solid rock, or the setup team has a strong hammer.

Check off when the Project is Done, Packed, and Ready to Go
Check off when this Project is loaded into a Big Day vehicle
Assign the Person who is setting it up for you, if different than the Person in Charge.
Name your Person in Charge. He or she will then take over the Worksheet and check off the remaining Wedding Day Set Up boxes as they are completed.

Wedding Invitations
Your Guest Entry really starts with your Invitations. The Wedding Planning Guide for Project Block 1 of the Project Block Workbook has a section on Invitations and an Invitation 101 Slideshow link. You’ll receive all your information there, through the Workbook.

Review the Week 5 Progress Check Post