Video- Project Block 25 Lecture.mp4

Now that you’ve ridden off into the sunset, how will your guests follow up? We ask the questions about, not only how will guests get home safely, but how will they actually find their cars in the parking lot? Collect some taxi phone numbers, designate a Liaison and possibly even look into shuttles…

Building your Worksheet

Image:

There is no specific image needed for this Project Block. But, you can select an image that best represents any styled pictures you want your photographer to snag. If you are not planning to take any pictures of this project you can leave the image blank.

Follow the Project Block 25 Pinterest Board for more ideas.

Ingredients:

This section can include all or some of these things:

• Flashlights
• Container Basket
• Flashlight return sign {for on parking lot gate}
• Instructional sign for flashlights
• Taxi/Uber Phone Numbers in a framed sign {remember are the ones you’ve called ahead so you want guests to use them}
• Exiting Directions Cards
• Shuttle Times Signage {Informing Guests when Exiting Shuttles Arrive}
• Lost & Found Box

Prior to Wedding:

List tasks that need to be complete before the wedding day to ensure success including:

1. GUESTS TO VEHICLES
   • Develop a supervision plan or person to regulate {bartenders are the best}
   • Consider a Guest Exiting System if needed
   • Establish proper lighting in the parking lot
   • Provide garbage cans in the parking area to make your clean up easier tomorrow
   • Create Proper Signage
2. GETTING GUESTS HOME
   • Arrange Taxi Services or reserve Ubers
   • Create Exiting Cards with Driving Directions if out in the country
3. SHUTTLES
   • Arrange for Shuttles & Drivers
   • Schedule Shuttle waves and establish a waiting area
   • Appoint the Secret Chauffeur & Liaisons {Tell them their job}
4. TO-GO STATIONS
   • Turn your P2 Welcome Table into a P24 Goodbye Table
     
     
     • Arrange any remaining favors here
     • Box up extra desserts & bottled waters
     • Create cute after party favors
     • Have a lost and found box

Staging Materials:

From your Ingredients list write in the specific items used for the styling factor of this Project, the table, signage, taxi phone numbers, etc. This way the person setting it up for you {Person in Charge} will know what it is supposed to look like in the pictures. It may very well look like an information kiosk where guests “check-out” of the wedding. If you, in fact, have a coat check this would be a great place to set up your Exiting System.

Wedding Day Set Up:

Itemize out the pieces of your Project 25 System and how it needs to set up for display, and when people report to their shuttle location, etc.

If you have questions regarding your P25 System email your coordinator and ask how in-depth you need to get with your specific venue. You may not need much at all and are already be done with the entire Project.

The final Assignment here though is to appoint an authoritative person to help you watch the parking lot for safe drivers and possibly take keys if necessary… sort of a Safety Enforcer. Put this person on your Delegation Worksheet so your Coordinator has his/her name on their clipboard in the event that they are needed in a hurry!

• You check off when the Project is Done, Packed and Ready to Go
• Check off when this Project is loaded into a Big Day vehicle
• You assign the Person who is setting HQ up for you {if different than the Person in Charge}

Name your Person in Charge. He or she will then take over the Worksheet and check