Once the initial excitement/shock/celebration or whichever emotion you’ve been riding the most from your engagement settles down you’ll probably start buying things. Since you will likely have a budget of some sort, some small, some big and some shoestring you’ll need to track expenses. There are many other reasons to keep receipts too such as selling your items afterwards and keeping track of where most spending went and when (if) you can return unused items. This specific example of receipt tracking is for the little, tiny purchases that mostly go unnoticed but most assuredly add up quickly. There will be many different ways to set up your system and you should do it so that YOU understand it. Below are examples of storage systems for Project Block Ingredients; All those little things like paint brushes, ribbon and craft supplies.
Since there are so many ways to organize and because it is such a personal preference I don’t include this system in the binders I send out. Whichever system you choose though should live in the GUEST LIST tab of your binder since, let’s face it, your guest list really IS your budget! They go hand in hand! In fact, the best way to control your budget is to control your guest list! More on that later….
Presentation Folders: Found at DollarTree
These are great because they can sort multiple receipts in one place. You can assign a sleeve per Project Block if you want! Up to 10 anyway. Some Projects won’t actually require a lot of little receipts so they may not need a whole envelope either.
Ways to use this system:
1) If you have a lot of projects you could buy several of these ($1) and use 30 sleeves. Identify and choose 10 of the more ‘crafty’ projects and assign each a sleeve.
2) Choose 9 crafty projects and leave the 10th sleeve to be “General” wedding expenses
The Presentation Folder(s) can be kept in the same area of your house as your established Wedding Headquarters since they don’t clip into your binder.
Pro: They are separate from your binder so you don’t have to haul them to every meeting.
Con: They are separate from your binder which makes for one more thing to keep track of, unless you permanently house it in your Headquarters!
Binder Sleeves: These can be bought in large quantity packs at office supply stores or even Wal-Mart. Since you are buying them in a pack you can get as many as you like!
Ways to use this system: You can essentially use them the same way you would the presentation folder(s) above!
Pro: They’re clipped into your binder so you’ll never lose them!
Con: They’re in your binder so you’ll be bringing them with you to every meeting
Zipper Pouches: Found at DollarTree The most expensive for capacity, this is still a great tool because it seals shut. There is no way you will loose anything. Ways to use this system: 1) You can cram as many as you like into it since it closes securely 2) You can buy multiple and label them by Project Pro: It is attached to your binder but can easily be removed from your binder before meetings Con: Not a lot of storage room for $1 compared to others.
Accordion Folder: Found at DollarTree There are quite a few options for these little guys and you can really get meticulous with your sorting! Ways to use this system: 1) Sort receipts by projects as well as separating out within each project return receipts and items to sell afterwards. 2) Purchase 1 per project block and go nuts with organizing! Even buy sore where items are bought!
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