PROJECT BLOCK 9: THE BAR
- LEGAL: Make sure you have a licensed bartender and insurance!
- Your venue will need to have your Bartender’s license number in their records.
- Your venue will want a copy of your Alcohol Liability Insurance
- BAR STOCK
- Calculate Wine Bottle Count
- Calculate Beer Count: Bottles/Kegs
- Calculate Water Count: Dispensers or Bottles
- Calculate Champagne Bottles for Champagne Toast {only if you’re doing it}
- Calculate Signature Drinks: Lemonades, Cocktails, Sodas, etc.
- Calculate amount of cups – 3 to 5 per person!
- Determine WHERE/WHO you’re buying it from and WHEN
- Are you buying it and having it at the venue for your bartender when he/she arrives? Or is your bartender/caterer buying it and bringing it with them on the big day?
- Don’t buy beer too early, but watch for deals. Buy Wine through a Wine Club or membership to get a bulk discount. You might have a relative who can help with this.
- Are you buying it and having it at the venue for your bartender when he/she arrives? Or is your bartender/caterer buying it and bringing it with them on the big day?
- Determine WHERE/WHO you’re buying it from and WHEN
- DISPOSAL PLAN
- Determine what you’re going to do with bottles, cans and cups during the wedding
- Exclusive recycle receptacles or boxes and trash cans for cups
- Determine who will dispose of them after the wedding, tomorrow
- Does your venue do it or require you to return and dispose?
- Will your caterer table them for you?
- Determine what you’re going to do with bottles, cans and cups during the wedding
- BARTENDER FEES
- Determine what will happen with unopened bottles and cans.
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- Does your bartender charge an uncorking fee?
- Will they leave bottles you bought and weren’t used behind for you to keep? Or do they take them?
- If they are left, who will pick them up for you?
- Does your Bartender provide keg taps or do you need to rent them separately?
- Be prepared for a post-wedding Bar bill of consumed beverages.
- Review: Questions to ask your Caterer in the How to Hire your Wedding Vendors Interview Book
Staging Materials:
Decide on your big furniture and write in the specific items used for the styling factor of this Project, the table, linen or big furniture, etc. This way the person setting it up for you {Person in Charge} will know what it is supposed to look like in the pictures.
*Are there any floral arrangements on this table? Remember to talk to your caterer about their own serving displays. Some caterers display their food in their brand colors which may clash with your wedding colors. Try to be open-minded about their needs too.
Wedding Day Set Up:
Additional Projects
It is quite possible that ALL 3 of these Projects actually come from someone else, P7 = the DJ brings the booth, P8 = comes with the caterer, or even P9 = comes with the caterer. In the event that you have any little details to add to each Project, you can box them all up together and indicate that they simply need to be distributed to each responsible vendor by your person in charge. Your Project responsibility may be very small such as just buying the proper color disposable plates or bringing the printed out table games and props. For each of those, you know the drill:
- Check off when the Project is Done, Packed and Ready to Go
- Check off when this Project is loaded into a Big Day vehicle
- Assign the Person who is setting it up for you {if different than the Person in Charge}
- Name your Person in Charge. He or she will then take over the Worksheet and check off the remaining Wedding Day Set Up boxes as they are completed.
Blog Post | Mini Golf at your Wedding- P7 Inspirations
Pinterest Board | Project Block 9
